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How Do I Convert Apple Mail to Google?

Step 1: Enable POP settings in webmail
Note: If you have already enabled POP settings in the webmail, head down to step 2 here.
  1. Go to and login.
  2. If taken to the Start Page, click the Mail link in the banner. If taken to webmail directly, proceed.
  3. Select Settings at the top left of the screen.

  4. On the Settings page, select “Forwarding and POP/IMAP” at the top.

  5. In the “POP Download” section, select the radio button for “Enable POP for all mail”

  6. Click the dropdown box next to “When messages are accessed with POP” and pick either Keep, Archive, or Delete. These mean that when the email client downloads email:
    1. Keep keeps the downloaded email in the webmail inbox for later access.
    2. Archive keeps the downloaded email in webmail, but removes them from the webmail inbox. You can access archived email in webmail by selecting “All Mail” from the left selections.
    3. Delete removes the downloaded email from webmail. Those emails will not be available in webmail or for downloading from another client.
  7. Select “Save Changes”

Step 2: Convert Apple Mail 3.x over to Google
  1. Open Apple Mail.
  2. Click Mail and select Preferences...

  3. Select the Accounts icon and under the Accounts list to the left, select the account used for email.

  4. On this Account Information screen:
    • Make sure that the Email Address is your full email address (
    • In the Incoming Mail Server field, enter
    • Make sure that the User Name is also your full email address (
    • Enter your Password. If you have changed your password, make sure this is your current password.
    • Select the Advanced tab.

  5. Make sure that the Port is set to 995, that Use SSL is checked, and that Authentication is set to Password. Then select Account Information.

  6. From the Outgoing Mail Server (SMTP) dropdown, select Edit Server List.

  7. Select the entry for your current email. The Server Name will be either or

  8. At the bottom under Account Information, change the Server Name to, then select the Advanced tab.

  9. On the Advanced screen:
    • For the Server port, enter 587 or 465 (choose one).
    • Check the box for Use Secure Sockets Layer (SSL).
    • For the Authentication dropdown, choose Password.
    • Make sure the User Name is your full Email Address (
    • Enter your Password. If you have changed your password, make sure this is your current password.
    • Select OK.
  10. Make sure that the Outgoing Mail Server (SMTP) is set to the server Description you just created. Then, select the General icon. This will bring up a pop-up window - select Save. Then exit out of the preferences screens.

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